1. Scope

All data subjects' personal data is collected, in line with the requirements of the GDPR.


2. Responsibilities

2.1 The Data Protection Officer / GDPR Owner is responsible for ensuring that this notice is made available to data subjects prior to Prestige Chauffeur Services (The Company) collecting/processing their personal data.

2.2 All Employees/Staff of ‘The Company’ who interact with data subjects are responsible for ensuring that this notice is drawn to the data subject’s attention and their consent to the processing of their data is secured.


3. Privacy Notice

3.1 Who we are?

Prestige Chauffeur Services provide World Class VIP chauffeur services for every purpose and occasion. Operating a luxury fleet of BMW and Mercedes vehicles, with fully uniformed, professional, punctual and polite drivers, we have been providing excellent chauffeur services to our clients for over a decade. At Prestige, we are committed to working tirelessly towards maintaining our highly regarded and respected quality of service.

Our Data Protection Officer / GDPR Owner and data protection representatives can be contacted directly here;

GDPR@odosltd.com
(
0800 038 8165)

The personal data we would like to collect from/process on you is: 

Personal data type:Source
NameContract Enquiry
AddressAs above
EmailAs above
Contact numberAs above


The personal data we collect will be used for the following purposes:

1. To provide a quote for our services
2. To Confirm Contract Terms and provision of services
3. To Contact you to fulfill our obligations towards you
4. To Contact you for like services (with your continued consent)

Our legal basis for processing for the personal data:

Contractual for 1 - 3 above
Legitimacy of processing under soft opt-in for 4 Above

Any legitimate interests pursued by us, or third parties we use, are as follows:

Fulfilment of contracts
Marketing of like products and services (subject to continued consent)

We do not process epcial categories of personal data.


3.2 Consent

By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified.

Where we are asking you for sensitive personal data we will always tell you why and how the information will be used.

You may withdraw consent for us to contact you at any time by emailing us directly (as per the email address provided above) or selecting the opt-out options on any of our email communications.

3.3 Disclosure 

The Company will not pass on your personal data to third parties without first obtaining your consent.


3.4 Retention period

The Company will process personal data for 3 years (or for as long as consent is provided, and 6 years plus the current financial year for payment and bank details. The Company will store the personal data securely with limited, controlled access. 


3.5 Your rights as a data subject 

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

  • Right of access – you have the right to request a copy of the information that we hold about you.
  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
  • Right of portability – you have the right to have the data we hold about you transferred to another organisation.
  • Right to object – you have the right to object to certain types of processing such as direct marketing.
  • Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
  • Right to judicial review: in the event that Prestige Chauffeur Services refuses your request under rights of access, we will provide you with a reason as to why.
  • You have the right to complain as outlined in clause 3.6 below.


All of the above requests will be forwarded on should there be a third party involved (as stated in 3.4 above) in the processing of your personal data.
 


3.6 Complaints

In the event that you wish to make a complaint about how your personal data is being processed by The Company (or third parties as described in 3.4 above), or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and The Company’s data protection representatives Data Protection Officer / GDPR Owner.

The details for each of these contacts are:

      Supervisory authority contact details[Data Protection Officer (DPO)] / [GDPR Owner] contact details
Contact Name:Supervisory AuthorityODOS Business Solutions
Address Line 1Wycliffe HouseOpen Space Business Centre
Address Line 2Watery LaneWillowfields Park
Address Line 3WilmslowMalvern
Address Line 4CheshireWorcestershire
Address Line 5SK9 5AFWR13 6NN
Emailcasework@ico.org.ukgdpr@odosltd.com
Telephone0303 123 1113800 8165


4. Online Privacy Statement

Personal data

Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as: "any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person".

How we use your information

This privacy notice tells you how Prestige Chauffeur Services will collect and use your personal data for the provision of Chauffeur Services and associated marketing.

Why does Prestige Chauffeur Services need to collect and store personal data?

In order for us to provide you with our services, we need to collect personal data for correspondence purposes and / or detailed service provision. In any event, we are committed to ensuring that the information we collect, and use, is appropriate for this purpose, and does not constitute an invasion of your privacy.

In terms of being contacted for marketing purposes Prestige Chauffeur Services would only contact you for offering of like services and will always provide an easy opt out if you decide that receiving this information is not something that you would wish to receive.

Will Prestige share my personal data with anyone else?

We may pass your personal data on to third-party service providers contracted to Prestige, in the course of dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service that they provde to you on our behalf and as per the contract or agreement between us. When they no longer need your data to fulfil this service, they will dispose of the details in line with Prestige’s procedures.

If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.

How will Prestige use the personal data it collects about me? 

Prestige will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. Prestige is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.

Under what circumstances will Prestige contact me?

Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.

Can I find out the personal data that the organisation holds about me?

Prestige, at your request, can confirm what information we hold about you and how it is processed. If Prestige does hold personal data about you, you can request the following information:

  • Identity and the contact details of the person or organisation that has determined how and why to process your data. In some cases, this will be a representative in the EU;
  • Contact details of the data protection officer, where applicable;
  • The purpose of the processing as well as the legal basis for processing;
  • If the processing is based on the legitimate interests of Organisation Name or a third party, information about those interests;
  • The categories of personal data collected, stored and processed;
  • Recipient(s) or categories of recipients that the data is/will be disclosed to;
  • If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely. The EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information;
  • How long the data will be stored;
  • Details of your rights to correct, erase, restrict or object to such processing;
  • Information about your right to withdraw consent at any time;
  • How to lodge a complaint with the supervisory authority;
  • Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data;
  • The source of personal data if it wasn’t collected directly from you;
  • Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

What forms of ID will I need to provide in order to access this?

Prestige accepts the following forms of ID when information on your personal data is requested:

Passport, driving licence, birth certificate, utility bill (from last 3 months), etc.


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  • Check this box if you are happy to receive marketing messages from us exclusively regarding services and promotions we offer. We always keep your personal information safe and secure and we never sell it to third parties. For our Privacy Policy please email info@prestige-chauffeurs.com
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